Faculty and Staff Resources

TRAVEL PROCEDURES

  • Departmental Travel Expense Management Report

    In order to process travel more efficiently, please submit the TEM Report Form and original receipts to your administrative assistant.

  • TEM Travel System

    Use the TEM System to submit travel reimbursement vouchers and travel authorization forms. A travel authorization form is required for all international travel and for domestic travel over $1500.00. See staff for training.

VEHICLE USE

RENTING A VEHICLE?

  • If a departmental vehicle is not available or does not meet your travel needs, Fleet Services must be used. 
  • If Fleet Services is unable to accommodate your request, the Enterprise State Rental Contract should be used. Please submit payment via HokieMart (travel originating from Blacksburg).  
  • Please attach verification that a fleet services vehicle was unavailable to your Travel Reimbursement Voucher. 
  • If the traveler is a university employee, the traveler should decline the rental car insurance when traveling inside the territorial United States, in Canada, or in Puerto Rico because the university provides a self-insured automobile plan for employees.
  • It is the traveler’s responsibility to refuel a rental car prior to returning it to the agency. Decline all up-front-fuel charges. 
  • LEARN MORE

HOKIEMART